That’s a great and very important question! When a student heads abroad for studies, it’s essential that both the student and their family in India keep copies of key documents for security, future reference, and in case of any emergencies. Here’s a list of documents families should keep after the student departs:

1. Passport and Visa

- Clear copies (front and back pages) of the student’s passport.
- Copy of the student visa and any entry clearance/vignette sticker.

2. Admission & Offer Letters

- Final admission/offer letter from the university or college.
- Confirmation of Acceptance for Studies (CAS) for UK or similar letters for other countries.

3. Fee Receipts

- Receipts of tuition fee payments.
- Hostel/accommodation fee receipts (if applicable).

4. Financial Documents

- Copies of bank statements used for the visa process.
- Loan sanction letter (if education loan taken).
- Scholarship award letter (if applicable).
- Proof of funds (like fixed deposits, savings, etc.).

5. Travel Documents

- Copy of flight tickets.
- Travel insurance policy document.

6. Academic Documents

- Copies of mark sheets, transcripts, degree certificates, and any translations (if required).
- English proficiency test score reports (IELTS, TOEFL, etc.).
- Entrance exam results (GRE, GMAT, SAT, etc.).

7. Accommodation Proof

- Copy of the accommodation allotment/confirmation letter.

8. Medical Records

- Vaccination certificates (if required by host country).
- Medical insurance policy.
- Medical fitness certificate (if submitted for visa).

9. Emergency Contacts

- List of emergency contacts abroad (university, embassy, local guardian) and in India.

10. Visa Application Documents

- Copy of the complete visa application form and appointment confirmation.
- Visa approval letter/email.

11. Blocked Account Details (for Germany)

- Proof of blocked account deposit and account details.

12. Other Important Documents

- Student’s international driving permit (if applicable).
- Power of attorney (if parents may need to handle affairs in the student’s absence).
- Any affidavits or declarations submitted for visa/university.

---

Tip:
Keep both digital (scanned) and physical copies of these documents. Store digital copies securely in cloud storage (Google Drive, Dropbox, etc.) for easy access.

If you need a customized checklist for a specific country or university, feel free to ask!

For more guidance or assistance, contact Pollster Education: